A web-based system designed to track
the usage and availability of paper files. The FileBound
solution leverages the advantage of bar-code technology
to identify each paper file as a unique object. In addition,
FileBound has the ability to scan documents on an as-needed
basis.
Search for a file and determine its present location. If
a file is located in its home location, that file can then
be checked out. If the file is currently checked out to another
user, you can record a request for the file. When the file
is checked in, the requesting user will receive an e-mail
notification of its availability. The location of the file
and the user in possession of the file is always known and
recorded. FileBound also allows a user to transfer ownership
of a file to another user. FileBound tracks the usage of
any file and can be configured to record the reason for the
checkout.
FileBound provides the ability to generate reports on demand.
These reports will list the current status, complete history
of any user that has requested access to the file along with
the reasons for the request. The reports assist users and
companies to maintain superior audit procedures and information
and comply with required agency regulations. FileBound will
allow health care providers to comply with the patient privacy
provision of the HIPAA regulations.
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