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By Ann Grana, August 2008
 Many physicians and office managers today are doing their homework and researching what type of EMR will be the perfect fit for their practice. Others belong to large groups who are having multi-year rollouts and know they will be initiating a system, but their “go live” date could be many months or years in the future.
In the July 3rd issue of The New England Journal of Medicine, it was reported that only four percent of physicians are using a fully functional EMR, and 13% reported having a basic system. Clearly, many offices are preparing for the road ahead.
We often have offices ask, “What can I do today to prepare for this change tomorrow?” The short answer is-quite a bit!
TAB St. Louis has been working with medical offices for over fifty years to address the all-important (and often overlooked) issue of document management. Common concerns are:
- What do I do with all of this paper?
- How do I get this data into my EHR?
- Can I address this even if our EMR vendor has not been chosen?
- What do I need to keep by law?
- How do I store my images and where?
- How are they retrieved?
- We purchased an EMR (“my doctor liked it at a trade show and bought it!”) and have no idea how to convert our documents. Help!!
- We currently store our archived files. In the long run, is it less expensive to continue this or scan? What factors shall I consider?
- How can I make the records I have stored more accessible and organized?
There are a variety of ways to manage documents and we have the answers to all of the above!
One such way to prepare today (or make your office more efficient even if you will never go to an EHR) is a product called Medical Chart Manager. Our innovative new system prepares your charts for EMR and will dramatically improve retrieval time and eliminate lost files.
Medical Chart Manager is a secure online application guaranteed to save you time and money – today and in the future – by labeling, tracking and organizing charts for the conversion to electronic medical records.
Label: Quickly print color-coded labels and barcodes for charts.
Track: Easily locate charts as they move around your office or off-site
Organize: Efficiently inventory and index chart contents for a paper to electronic conversion.
TAB also provides a new service called “on demand scanning,” which allows you to scan files as you need them and turn your chart room in to a revenue-generating space.
If you would like the answers to the questions above, listen to one of our monthly webinars, or would like a demo of Medical Chart Manager, please contact Ann Grana, Medical Specialist for TAB St. Louis at 314-541-2220.
 New Product Added to Popular FORTIfile Line
TAB St. Louis is proud to announce a new product - the FORTIfile D-Ring Binder! Most of you are already familiar with the benefits of the FORTIfile product such as:
- Highly durable Eternafilm covering
- Environmentally Friendly
- Write on, Erase, and Reuse
Now the FORTIfile product is available as a 1-3/4” expansion D-ring folder, the TAB FORTIfile D-Ring
binder allows you to efficiently file binder contents, eliminating the wasted space
that comes from storing conventional binders.
This alternative binder storage solution also offers records management options
not available in traditional 3-ring binders including:
- Ability to color code
- Allows addition of accessories such as inner pockets for CD storage, etc.
The FORTIfile pressed file is highly durable and is fully coated with eternafilm.
Eternafilm is an environmentally friendly protective coating that is applied over the
entire folder’s outer surface, increasing the strength and rigidity of the folder.
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